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Event Approval Process

All approved events must adhere to BYU’s COVID-19 guidelines at the time of event.

Risk Management reviews events to mitigate risk for Brigham Young University and may issue requirements specific to your event. Please follow the requirements specific to your event. Risk Management reserves the right to interpret, revise, amend or withdraw these requirements at its discretion. For a comprehensive list of all university policies and procedures, please refer to the University Policies website.

Risk Management requires two weeks to process the request. Some events may take longer to process depending on the event details.

What does Risk Management need to approve?
See the FAQ for more information.

Event Location

Does your department manage the location's schedule?
Click here to fill out the
Event Approval
Request Form
Contact Campus Scheduling
at 801-422-3134 or to
confirm space availability.
Then submit the event
details at which will
continue the approval process
Risk Management evaluates the event for
general risk, insurance, and liability &
sends the event organizer an approval with
conditions or a denial of the request
Did Risk Management require
a waiver for the event?
Call 801-422-4468 or email
Return original, signed paper waivers to RMB 108B, where applicable.

Proceed to next step
Do you have a contract/agreement with a non-BYU entity for the event?
Call 801-422-4468 or email
 Note: as a word of caution, a verbal contract may carry the same weight as a written contract.
Send the
contract/agreement to
before signing it
Proceed to next step
If you are using an off-campus vendor, is the vendor approved?
call 801-422-6886 or
All off-campus vendors MUST be approved vendors.
Supply and Logistics Management
to verify the vendor is approved.