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Risk Management and Safety

General Liability Injury Reports

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What is a reportable incident?

An incident is an unplanned accident, occurrence, or event. An incident that may result in a financial loss to BYU needs to be reported to the Risk Management Department within 24 hours, if feasible, or as soon as possible via the incident.byu.edu website. The following are examples of a possible financial loss that needs to be reported:

  • An injury to a BYU employee, BYU student, guest, or visitor on Campus,
  • Accidental damage to University owned property including vehicles, buildings, structures, and business equipment,
  • Accidental damage to property owned by a third party,
  • An injury to participants in any campus sponsored events, i.e., EFY, FSY, Sports Camps, Conferences, etc.

What should I do immediately after the incident?

  • If EMTs have attended to the injury and have cleared the scene, do not disturb the scene immediately surrounding the incident until photos or video has been obtained and Police have gathered information for their report.
  • Collect the names and contact information of any witnesses or involved parties.
  • Retain items related to the origin and cause of the loss, if practical, in a secure location.

What information is needed for the report form?

  • Date and time of incident (AM/PM),
  • Location of incident (street address, description of building, area, parking lot, etc.),
  • Description of incident. Please provide as much detail as possible.
  • Name of injured person,
  • If injured person is a minor, please include name of Parent/Guardian and contact information.
  • BYU Net ID,
  • Date of birth and age of injured person,
  • Email address,
  • Current address,
  • Phone numbers (cellular, home/work),
  • Activity or Event (Intramurals, Extramurals, SWELL, etc.)
  • Name, department and email of event coordinator,
  • Type of loss (slip/fall, trip, head injury, sprain/strain, etc.),
  • Description of damaged property. Please provide as much detail as possible.
  • Please provide photos of the damaged property.
  • Description of injury (i.e., left wrist sprained, fractured right big toe). Please provide as much detail as possible.
  • Description of immediate treatment of injury.
  • Description of damaged property related to incident.
  • Witness name and phone numbers (cellular, home/work),
  • Authorities contacted (i.e., BYU PD, Fire Dept., EMTs, etc.), and
  • Name and phone number of person completing form.

What happens after the incident is reported on the incident.byu.edu website?

  • An incident report is generated and submitted to the BYU Risk Management and Safety’s (BYU RM&S) Incident Office, where it is saved and retained electronically.
  • The injured party will be contacted directly by BYU Risk Management to discuss the incident.

For more information, please contact BYU’s Risk Management & Safety Department

Incident Management Office

Telephone: 801-422-5150
Email: incident_mgmt@byu.edu

Claims Manager:

Telephone: 801-422-1203

Risk Mgmt. Director:

Telephone: 801-422-5779